Privacy Notice

1. Introduction

This Privacy Notice ("Notice") applies to processing of your personal data by the ABB Jürgen Dormann Foundation for Engineering Education and ABB Group of companies, which means ABB Ltd, Switzerland and each entity in which ABB Ltd, Switzerland, directly or indirectly, has a majority holding or owns or controls the majority of voting rights (affiliates). ABB Jürgen Dormann Foundation for Engineering Education (referred to as "ABB JDF" or "we"), is responsible for the processing of your personal data and controls how it is used, in accordance with this Notice.

At ABB JDF, respecting your data protection rights is a top priority. This Notice explains how we use personal data about you, how we process such data, and what rights you have regarding your personal data. 

2. Who is responsible for the processing of your personal data?

ABB JDF is responsible for your personal data. ABB Group of companies may also receive and process your personal data, either in the capacity of controller or processor and this Notice applies equally to them.

3. The types of information we collect and use?

We collect and use personal data that concerns you in connection with the scholarship application and agreement with you. We collect the following categories of personal data as applicable:

• Identification data and contact information, you share with us such as full name (including first name and last name), nationality, country of residence, personal/business email address, personal/business address, telephone number, mobile telephone number, telefax number, gender, age, date of birth, citizenship number.

• Data necessary for the assessment of the application such as motivational letter, schooling background including records of education and work achievements, job/position/title, interview assessment/feedback, background check, family data, resume/CV, extracurricular activities, letters of recommendation, income data.
• Data necessary for the scholarship contract conclusion and onboarding process of the successful candidates only and additional information you provide to us in the course of the scholarship program such as data concerning the fulfilment of our contractual obligations and pre-contractual measures including job/position/title, records of education and work achievements, training records, travel visa information, tax number, bank account details, photos/images.

• Electronic identification data and information collected by the communications systems, IT applications and website browser such as posts in discussions/social media.

In some countries, we may further need to process special categories of data namely data concerning your race or ethnicity (only when required by the applicable employment or social protection law or where this is used to secure equal opportunity and treatment for all candidates, in accordance with the local law). You may also voluntarily provide us with other personal data not listed above, which is not requested and required in the application process or otherwise not collected from you.

• To the extent necessary to fulfil our obligations, data legitimately transmitted by the partner university such as identification data, contact information and data necessary for the assessment of the application as listed above.

4. Why we use your personal data?

We use your personal data as described above for the following purposes as applicable:

• process your application of the ABB Jürgen Dormann Foundation for Engineering Education scholarships to electrical engineering students,
• conduct background assessment of potential candidates,
• manage the scholarship including payments and compensation and benefit programs,
• travel and expense management,
• enrolling the student for language program, and
• based on your consent inform you about ABB JDF alumni events and activities.

We collect only the personal data from you that we need for the purposes described above. For statistical purposes, improvement of our services and testing of our IT systems we use as much as reasonably possible anonymized data. This means that these data can no longer (in)directly identify you or single you out as an individual.

5. What happens if you do not provide us with the information, we had asked you for or if you ask us to stop processing your information

Where it concerns processing operations related to your application and the agreements with you (as described above), ABB will not be able to adequately assess your application or establish, manage or terminate the agreement with you and generally perform the purposes described above without certain personal data. Although we cannot obligate you to share your personal data with us, please note that this then may have consequences which could affect the scholarship in a negative manner, such as not being able to process your application, to enter into a contract with you or to establish and continue providing the scholarship and the benefits based on the agreement with you.

6. The legal basis we rely on

We use your personal data for the purposes described in this notice based on one of the following legal bases, as applicable:

• We process your personal data for the fulfilment of contractual obligations resulting from contracts with you or your company, or as part of pre-contractual measures we take; and
• We will request your consent for the activities described in this privacy notice, namely to inform you about ABB JDF alumni activities.

With regard to special categories of personal data we will only process such data in accordance with applicable law and:

• when necessary for exercising rights based on employment, social security or social protection law or as authorized by collective agreement or where this is used to secure equal opportunity and treatment for all candidates, in accordance with the local law.

For the purposes to process your personal data further, we may ask your consent or explicit consent at the time of collecting the personal data, for example for events. If we ask you for consent in order to use your personal data for a particular purpose, we will remind you that you are free to withdraw your consent at any time and we will tell you how you can do this.

7. Parties we share your personal data with (in and outside the EU and EEA or outside the country where the ABB JDF or ABB company that controls your data is located)

We only share your personal data with ABB affiliates or third parties as necessary for the purposes described in the table below. Where we share your personal data with an affiliate or third party so that it is transferred to or becomes accessible from outside the European Union (“EU”) and the European Economic Area ("EEA") or outside the country where the ABB company that controls your data is located, we always put adequate safeguards in place to protect your personal data. Examples of these safeguards are an adequacy decision of the European Commission (read more here), Standard Contractual Clauses (read more here), Privacy Shield certification (read more here), and the Binding Corporate Rules that some of our suppliers have adopted (read more here). We have taken additional measures for the transfer of data from within to outside the EU, EEA and outside the country where the ABB company that controls your data is located to protect your personal data. If you would like an overview of the safeguards which are in place, please submit a request at www.abb.com/privacy.

You may obtain a copy of the safeguards which we use to protect your personal data by submitting a request at www.abb.com/privacy.

8. How long we keep your personal data

Based on mandatory legislation, ABB JDF must keep certain personal data for a minimum period of time. We only keep your personal data for as long as necessary for the purposes described in this privacy notice or as applicable, until you withdraw your consent. In general, personal data of applicants not selected for the scholarship will be returned to the applicant and deleted after the application process. Personal data of selected scholars is generally kept for the duration of the contractual relationship and the financial data for a minimum period of 10 after the termination of the contract.

At the same time, applicable data protection laws require that we do not keep personal data in an identifiable form for any longer than is necessary for the purpose for which the personal data is being processed. Through the setting of IT applications and policies we ensure that our keeping of your personal data is deleted when we no longer need it.

9. Your data privacy rights

Depending on the jurisdiction in which you are located and in which your personal data is processed, you may have the following rights:

Please note that the rights described above are not absolute, and that your request cannot always be met entirely. For example, sometimes we cannot delete or restrict the processing of your personal data as we may have legal obligations or contractual obligations to keep certain such personal data.

You may request to enforce your data privacy rights at www.abb.com/privacy.

10. Contact and further information

If you want to access your personal data, make use of any of your other rights mentioned above or if you have any questions or concerns about how ABB processes your personal data, please contact our Group Data Protection Officer at [email protected], or submit your complaint at www.abb.com/privacy.

Should you not be satisfied with our response or believe we are processing your personal data against the law, you may also have the right to file a complaint with the Data Privacy Authority in your country of residence, or seek a remedy through the courts where you believe an infringement of data privacy laws may have taken place.